Services & Policies

Belhurst Castle offers a variety of options to make your day perfect. We can customize an event to your individual needs, tastes and budget. Our staff is experienced, courteous and dedicated to making your event the best it can be.

With its gracious grounds overlooking Seneca Lake, Belhurst Castle offers the following to make your event a most memorable occasion for you and your guests: 

GENERAL INFORMATION

Thank you for considering Belhurst for your upcoming event.  Our establishment offers a variety of options and a staff with the expertise to provide you with an enjoyable and successful experience.

The following guidelines and procedures will ensure that you are completely satisfied.

Payment Policy

PLEASE NOTE:  A $9,000.00 minimum guarantee (before taxes and service charges) is required for the Ballrooms on Saturdays, May through October, and a minimum of $7,000.00 for Fridays and $4,000.00 for Sundays, May through October.  A $1,000.00 minimum guarantee applies to all week days, Monday – Thursday.

Menus

Menu prices are guaranteed 30 days prior to your event.

We must have a tentative count two weeks prior to your event.  A final guarantee is required one week in advance of the event.  You will be charged for the figure quoted in this guarantee.  Belhurst hosts two Ballroom events per day, up to 6 hours each.

We require an $800.00 non-refundable deposit to secure your date as a definite, paid by cash, cashier’s check, money order, VISA/Mastercard, American Express (additional 2% for credit cards).

Menu selections and other details must be finalized a minimum of four months prior to your event date.  A non-refundable deposit of $1,000.00 is due at that time, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY.

One month prior to your event, a deposit of 50% of the remaining balance is due, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY.

Belhurst requires all of the bill prior to the function.  Final payment of remaining balance is required 72 hours prior to the function date, based on the guaranteed number of guests, paid by CASH, CASHIER’S CHECK or MONEY ORDER ONLY.

Security

Belhurst will not assume responsibility for any personal items prior to, during, or following your event.  Special arrangements can be made throughout the banquet office, if it is necessary to leave any items. 

Beverage Service

We offer a complete selection of beverages to complement your function.  Please note that alcoholic beverage sales are regulated by the State of New York.  Belhurst, as a licensee, is responsible for administration of these regulations.  It is a policy that no liquor, beer, or wine may be brought into the facility from outside sources.  It is New York State law that no person under the age of 21 be served or consume or have possession of any alcohol beverage.  Proper identification is REQUIRED for all.

Decorations

Belhurst will not permit any tape, staples, nails or any other substances used to affix items to the walls or ceiling.  Throwing rice, small rose petals or confetti on the premises will incur a minimum of $300.00 cleaning charge.

Service Charge & Sales Tax

There is a 20% service charge on the food & beverage total.  New York State sales tax of 7.5% is charged on food, beverage, room rental and special services total.

Outside Food

Any food products not prepared by Belhurst, must be prepared by a NYS licensed food service provider, accompanied by a receipt from the supplier, along with proof that the supplier is from a NYS inspected facility.  Any and all such products are then subject to a $100.00 set up/plate charge. 

SERVICES AND AMENITIES

The prestigious Belhurst, with its gracious grounds overlooking Seneca Lake, offers the following to make your event a most memorable occasion for you and your guests.

Room Set – Up at NO Charge

Off white tablecloth with a white damask overlay and off white napkins

Full china/silverware/glassware table setting

Easel

Special Services

Cake-Cutting ~ 1.00 p./p.

Baked Goods are NOT the responsibility of Belhurst.  Early drop off, of any and all baked goods are NOT allowed other than regular scheduled times on the day of the Event.  An additional service charge of at least $100 will be added to ANY & ALL set up by Belhurst Staff of such items.

Late occupancy of room with permission ~ 1 hr. maximum ~ $350.00

<One hour maximum; Bar will be closed at the end of original contracted end time>

Chair Cover Set-Up <Guest provides rental of such> ~ 2.00 p./chair

On-Site Ceremony

Ceremony on Lawn ~ $700.00

Ceremony within reserved Ballroom ~ $700.00

Beverage and Hors D’oeuvres Service on Lawn ~ $300.00

Outside Ceremony Chairs ~ $2.50 p./p.

Aisle Runner ~ $60.00

At Belhurst, we understand the importance of your event.  Our Staff is ready to serve your every need and answer any questions you may have.